Entry Guidelines for 28th Annual NATJA Awards CompetitionEntry Deadline: October 31stNote: Please read the following requirements carefully, as any entry that does not fully meet all requirements will be disqualified. General Guidelines · Downloadable Entry Form Guidelines · Online Entry Guidelines · Entry Deadline · Judging · Entry Award/Note · Announcement of Winners · Prizes & Recognition · Frequently Asked Questions GENERAL GUIDELINES
PDF FORM GUIDELINES1. Members and non-members can submit to the NATJA Awards Competition using the downloadable Guidelines & Entry Form (PDF). 2. Photocopies of stories and the entry form are acceptable. 3. Please write LEGIBLY when filling out the form. Information provided on the form by the submitter will be reflected when winners and finalists are announced. 4. Each entry must provide contact information for the submitter and the journalist/photographer, if different than the person submitting. 5. All applicable Entry Information must be provided on the entry form. 6. Each entry must identify a single category name and number. 7. Please enter ONLY ONE SUBMISSION ON EACH ENTRY FORM. For additional entries, please use additional entry forms. 8. Online content MUST include either a hard copy of the article, photograph, podcast (on CD or flash/USB drive), video (on DVD or flash/USB drive), OR a direct link to the content (i.e. www.mywebsite.com/article1.html). Failure to provide either a hard copy or a direct link may result in disqualification of the entry. Please use short link services such as bit.ly for long URLs. It is recommended that you test your link before submitting. Any broken links or content behind a paywall will be disqualified. 9. Photography submissions should include a tearsheet (or print out for online publications) of the article/publication in which the photograph originally appeared. NATJA strongly recommends that photography entries be submitted as originally published and as good quality prints. Submission of photography without reference to the article or publication in which it originally appeared may be subject to disqualification. 10. Once the entry form is completed and all materials are gathered, the submission can be sent to NATJA via mail or a carrier such as FedEx or UPS. If submitting more than one entry, you can send all entries and materials in one package. NATJA strongly recommends tracking your package to ensure its timely delivery. ONLINE ENTRY FORM GUIDELINES1. The Online Submission Portal is open to members and non-members. The Portal is accessible through https://awards.natja.org and it is best accessed through a computer. 2. Scanned copies of articles, submitted as PDF, PNG, or JPG file types, are acceptable. 3. Photography submissions must include a link, JPG or PDF scan of the article/publication where the image appeared. Scanned tearsheets and photos should be at minimum 150 dpi and 2000 pixels on the longest side. In addition to providing the article/publication where the image appeared, you can upload the image as a JPG or PNG through the form. 4. Each entry must provide contact information for the submitter and the journalist/photographer. 5. You are required to complete all information marked with an asterisk (*). 6. You can submit more than one body of work into the competition using one form. For example, you are submitting two stories, each in different categories and need to complete an entry form for each (see below for how to do this). Your total for all your entries will be automatically calculated. You can also submit an unlimited number of submission forms through the Online Submission Portal. 7. To submit more than one body of work, in the “Your Entries” section, click on “Add Entry”. In the window that displays, accurately enter all the details pertaining to that body of work. Once you have filled out all the fields, click on “Save Entry” at the bottom to save your submission. You will return to the main form, where you can click on “Add Entry” to submit additional works. 8. Once you have added all your entries, to the main form, you will see your total outstanding balance. 9. Click on “Next” to see a preview of your submission form. Double-check that all of your information is accurate, complete and that your total balance matches your own calculations. If you need to revise any portion of your submission, click on “Previous” to return to the previous page and make edits. 10. From the preview page, you can print or PDF your submission form to keep a complete copy for your records. 11. After previewing and reviewing your form, click on “Next” to go to the Payment page. Enter your billing information, and once done, click on “Submit.” If there are no errors, you will see a confirmation message. 12. You will receive a receipt for your submission via email to the address provided under “Your Email.” Please make sure to check your spam folder. If you do not receive the receipt, you can contact NATJA at [email protected] MEMBERSHIP OPTIONSYou do not have to be a NATJA Member in order to be eligible to submit to the NATJA Awards Competition. However, only current members in good standing are eligible for the discounted entry fee. JOINING NATJANew applicants must be qualified active media. Upon approval, you will be eligible to receive one complimentary entry into the competition. This special applies to new members only during the competition, from August 1 to September 30. To join NATJA, go online at www.natja.org/join and fill out the application. ENTRY DEADLINEPostmark deadline for all submissions: OCTOBER 31, 2019. Mailed-in entries must be postmarked by this date. Online entry submission will be open until October 31, 2019 11:59pm Pacific Time. JUDGINGAll categories will be judged by a panel of individuals selected by NATJA. The panel will be comprised of working media professionals, retired travel journalists, educators, and industry professionals. The judging panel may select more than one award per category but reserves the right not to award in any given category. ENTRY/AWARD NOTEIn the event of errors, discrepancies, challenges, or other issues, the panel of judges and/or NATJA Advisory Board will have full rights and authority to make any appropriate decision, changes, or adjustments to entries, categories or awards. ANNOUNCEMENT OF WINNERSWinners will be announced by March 2020. Award distribution will be at the sole discretion of the judging panels and/or the NATJA Advisory Board. PRIZES & RECOGNITION
Frequently Asked Questions1. Why do you charge a submission fee for the awards competition? All of the fees collected for the awards competition go towards the administration of the awards competition. 2. I am submitting multiple entries into the competition. Do I need to mail each entry separately? Should a separate check be included with each entry? Multiple entries can be mailed in one package. Each entry must have its own entry form. Fees for multiple submissions can be paid on one (1) check or one (1) credit card charge. You can also submit online at www.natja.org/awards. 3. I live in Canada. Can I send a check in Canadian dollars? Submission fees are in U.S. dollars. If your only banking option is a Canadian-based check, you must add a $5 conversion fee per entry. This fee does not apply to credit card charges. 4. Are photocopies of articles and/or the entry form acceptable? Yes, we do accept photocopies of articles and the entry form. Photography entries must be submitted as published (for print publication) or as good quality prints, along with a copy of the article in which they appeared. 5. I am an international journalist, publication, or CVB/DMO. Can I submit to the awards competition? Yes, international submissions are welcome. Please keep in mind that stories and marketing material must be written in English in order for the content to be judged properly. Additionally, if sending a check in your local currency with your submission, you must add a $5 conversion fee per entry. Conversion fee does not apply to online and credit card charges. |